Donation Receipt Template

If you are looking for an easy way to create donation receipts for your charity organization, you will find it here in this section.

A donation receipt records a donor’s contributions on a specific date. If you are in charge of creating donation receipts for your organization, using the donation receipt template in this section is an excellent start.

Information on the donation receipt

The donation receipt templates are fully customizable. When you design your receipt based on our templates, you should include the following information in the receipt:

  • Information about the organization, including logo, name, address, tax identification number, and a statement showing that the organization is a registered 501(c)(3) organization.
  • Information about the contribution, including the contribution date, donor’s name, type of contribution, e.g., cash, goods, or service, and contribution value.
  • The organization’s authorized representative’s name and signature should also be included in the donation receipt.

If there is anything the donor receives in exchange for the contribution, it should also be noted in the donation receipt.

Time-saving tips for creating donation receipts

To create donation receipts quickly:

  1. First, download one of the following donation receipt templates that suit your organization’s style most.
  2. Second, add the basic information, such as logo, organization name, address, etc., to the donation receipt and save it as your template so that you don’t have to fill out that information again in subsequent uses.
  3. Third, create a new receipt from the template, add the contribution’s information, and print it out to get the authorized representative’s signature.

The donation receipt and a thank you letter are often sent to the donor.

You should not combine the thank-you letter to the donor with a donation receipt because the donor may want to show the thank-you letter while keeping the contribution confidential.

Importance of the donation receipts

Donation receipts are important not only to the charity organization but also to the donor.

For the donor, donation receipts are used for tax deductions when filing taxes. And for the organization, they are used as records of contributions.